Frequently Asked Questions

 




About DegreeWorks (top)

What is DegreeWorks? (top)
DegreeWorks is a Web-based tool for students to monitor their academic progress toward degree completion. DegreeWorks also allows students and their advisors to plan future academic coursework.

What is an audit? (top)
A DegreeWorks audit is a review of past, current and "planned" coursework that provides information on completed and outstanding requirements necessary to complete a degree/major/minor/concentration.

Can I access DegreeWorks on any computer? (top)
Yes. Access to DegreeWorks is through EKUDirect. Anywhere you can log in to EKUDirect will allow you access to DegreeWorks.  After logging into EKUDirect:

  • Students should go to Student Services & Financial Aid ► Student Records ► DegreeWorks. 
  • Faculty should go to Faculty Services ► Advisor Menu ► DegreeWorks.

Is my information confidential? (top)
Yes. Like other processes you use through EKUDirect, DegreeWorks is accessed through your secure log in. Remember that your advisor, faculty, and selected staff will be able to view the information contained in DegreeWorks.

Who has the ability to access DegreeWorks? (top)
Currently, DegreeWorks is available to all EKU students.  Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.

How current will my information be in DegreeWorks? (top)
The information in DegreeWorks is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks tomorrow. Your advisor has the ability to refresh & process a new audit to pull in your latest student data to view any changes that might have happened the same day.  

Can I register for classes in DegreeWorks? (top)
No. DegreeWorks is a snapshot of courses in-progress, planned, and in academic history. Registration, add/drop, requests to audit courses, etc., are still handled through already-established procedures. Visit http://www.registrar.eku.edu/ for more details on these procedures.

Can I see how many classes I have left to fulfill my requirements? (top)
Yes. DegreeWorks is laid out in block format displaying degree, major, minor, and concentration requirements information. Look for unchecked boxes to identify requirements that you still need to complete.

Will I be able to plan for future courses? (top)
Yes. See the Planner section for information.

Are my grades visible in DegreeWorks? (top)
Yes. Once grades have been processed at the end of the semester, they are viewable in DegreeWorks (one day after they are viewable in EKUDirect). Courses in-progress are listed with an "RG" grade.

Is DegreeWorks a transcript? Is this the same as my transcript? (top)
No. DegreeWorks is an unofficial audit of your coursework, as well as an outline of requirements still needed to complete your program of study.

Can I see a list of all of the classes I've taken? (top)
Yes. Click on the Class History link at the top for a printable list of courses taken.

What do I do if I believe my information is incorrect? (top)
You should consult your advisor and review your audit with him/her to ensure accuracy. Advisors be sure to refresh and click "Process New" to view most current information.

How can I update information? (top)
You cannot update course information in DegreeWorks. If you need to change your major/minor/concentration (Undergraduates only) you need to go to EKUDirect, Student Services & Financial Aid, Registration and Change/Declare/Add Major or Minor.

Will I still have access to run a CARES report? (top)
No. DegreeWorks replaces the CARES report. It provides a more detailed audit regarding your progress towards a degree.

Using the Audit (top)

What will my audit show me? (top)
Your audit will display the courses you've taken or are in progress. The audit will show you any degree, major, minor, or concentration requirements that are being met by the courses you've taken or that may be met upon satisfactory completion of courses in progress.

Will I be able to view my entire history of courses taken at EKU? (top)
DegreeWorks uses the information that is current for your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. (Data is refreshed nightly.) Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.

If I think my audit is incorrect, whom do I contact? (top)
Your academic advisor is your primary point of contact. If he/she determines that your audit is incorrect, he/she will contact the Registrar's Office for assistance.

What if I believe there is a data error with my DegreeWorks audit? (top)
EKU is dedicated to ensuring your audit is accurate. Complete the form located on this website http://registrar.eku.edu/degreeworks-questions to report your concerns. Please allow 10 working days.

Where can I find my advisor's contact information? (top)
You can email your advisor from your DegreeWorks audit. Your advisor's contact information and other student information can be found on the "Student Information" page in EKUDirect, located under "Student Records".

Can I email my advisor through DegreeWorks? (top)
Yes.  Click on the advisor's name and the email client will pop up in order for you to send an email.

How do I know what classes I need to take? (top)
Your audit will outline for you courses still needed to meet degree, major, minor, and/or concentration requirements within each specific block. You may also utilize the Registration Checklist. You may then use this information to discuss your plan with your academic advisor.

Can I view course information in DegreeWorks? (top)
Yes.  By clicking on a course in your audit you can view the course description, pre-requisites required, and available course sections for the upcoming semester. Course sections do not show location, use the Course Schedule Book in EKUDirect.

My record shows that my major is still undeclared but I have declared a major. Why doesn't my major show? (top)
It can take up to 10 days to process a declaration/change of major.   

Where can I see my audit for my second degree? (top)
You can access your second degree audit by using the Degree drop down menu at the top of the screen.

If I withdraw from a class, will that be reflected in my audit? (top)
Courses from which you have withdrawn will appear in the Insufficient block on your audit.

My advisor told me that a course I took would be substituted for a requirement. Why doesn't this information appear in my audit? (top)
You should contact your advisor to have any exemption issue resolved. Any waivers, substitutions, or exceptions for major, minor or concentration requirements will be communicated to the Registrar's Office by the appropriate department chair.

Can I print my audit? (top)
You can print your audit by clicking on the "Print" button at the top or you can print the Registration Checklist and/or save the audit in a PDF.

Using the Planner (top)

What is the Planner feature? (top)
The Planner is a tool for you to arrange course requirements into future semester blocks. You and your advisor will find this helpful as you forecast your academic career. It is recommended that you load a pre-defined plan and then meet with your advisor who will review and make any necessary adjustments and then lock the plan.  This information may be used by university administrators to determine the demand for various courses each term.

How do I load a pre-defined plan? (top)
To load a template, click on the load in a pre-defined plan link.  This will open a window to search for a predefined plan.  The search criteria are already populated with your degree and major information.  So you need only to click the Search button which will bring up pre-defined major plans.  Click on the pre-defined plan for your major and then the load into my plan button at the bottom of the screen.

Will putting courses in my planner change the way my audit looks? (top)
No. Nothing entered on the Planner will affect your main audit.

How can I check my plan? (top)
You can see how the courses you have entered in your planner will apply in your audit by checking the boxes next to the semester blocks that you wish to include (check all of the boxes to see how your audit will look if you complete your entire plan) and then clicking on Process New. In the audit on the left-hand side of the screen, you will see how the planned courses applied to the various major/minor/concentration requirements.

What does "Hours Applied" mean? (top)
"Hours Applied" is the number of hours being applied to the audit including the additional free electives and in-progress classes.

I am Gen Ed Certified but it is still showing Gen Eds I still need? (top)
Please look for "CERTIFIED" under gen. ed. If fully Gen. Ed. Certified no more gen. eds. are required.

I am a student at a regional campus, how will this impact my plan? (top)
Create a plan based on your major, but try to include some general education classes each semester with your major classes. Remember, some of your major courses may be offered only at the Richmond Campus.

Will my plan be saved? (top)
Yes. You must click on the Save Plan button and you should have it locked by your advisor.

Will my advisor be able to see my plan? (top)
Yes. Your advisor can see your plan and participate with you in the planning process. There is a Notes section within the planner, as well, for you and your advisor to keep additional information.

If I put a course in my planner, am I automatically registered for that course in that future semester? (top)
No. Your planner is for planning purposes only. You will register on EKUDirect during your assigned registration time slot.

Is the course I planned for guaranteed for that future semester? (top)
No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course you had planned is not being offered, we recommend that you find a substitute course to take and move the original course, if still needed, to a future term.

Can I print my plan? (top)
Yes. There is a print button at the top of the planner. It is recommended to print the Note Mode version of the plan. Also, be sure to check "View" and then print. This will only print what is in your plan.

How do I delete a plan? (top)
Only your advisor can delete a plan.  The advisor should open your plan and click on the Delete Plan button located on the bottom right hand side. 

What are the Notes for? (top)
Your advisor may add notes to your planner to document academic advising on student records.  These notes will be deleted if the plan is deleted.  Be sure to copy and paste your advisor notes to your new plan and save.  Otherwise they will be lost.  **Advisors please note: Plan Notes are subject to FERPA.  For more information visit http://registrar.eku.edu/confidentiality-and-security-student-records.   

Using the What If (top)

What is the What If feature? (top)
The What If function allows you to hypothetically change your major, minor, or concentration. Your new What If audit will show you what coursework is required for this major, minor, or concentration, what courses you have taken that satisfy requirements, and what courses are still left for you to take.

If I use the What If feature does this mean that I have changed my major? (top)
No. The What If function is for information purposes only. You will see the header What If Audit displayed at the top of the audit whenever an audit is run on a What If scenario.

How can I view the old General Education courses? (top)
With the What If function, select "Old Gen Ed" for your major.  Click on Process What-If.  This will populate your General Education courses into the Old Gen Ed requirements. 

Can my advisor see my What If scenario? (top)
Since What If scenarios are not stored on DegreeWorks, your advisor can only see your results if the two of you work through a What If procedure together.

Can I run a What If when I am using my planner? (top)
Yes. First, load in a pre-defined plan for the new major. Check all terms and save the plan. Next, click on "Show What If Options" on the bottom left. This is where you will select the new program. Use your undergraduate/graduate catalog when selecting your program. Once you have made your selection click on "Process New" located on the bottom right. This should refresh your Worksheet on the left. Click on "Hide What If Options" to see the audit. From here you can customize your plan. Be sure to save the plan. Next, you can click on "Process New" and the left-hand side of the screen will refresh and show you how the planned courses applied to new degree requirements.

Can I view multiple What If scenarios on the same screen? (top)
Yes. DegreeWorks will allow you to select more than one major at a time, or to select multiple major(s), minor(s) and concentration(s).

Can I save my What If scenario? (top)
No. What If plans are not saved on DegreeWorks. You would need to run a new What If scenario next time you log in to see it again.

If I like what I see in my What If scenario, how do I initiate those changes? (top)
Speak with your advisor. If you need to change your major/minor/concentration (Undergraduates only) you need to go to EKUDirect, Student Services & Financial Aid, Registration and Change/Declare/Add Major or Minor.

Calculators (top)

View the GPA Calculator Tutorial

What does the Term Calculator show?
The Term Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned credits and GPA and placing your in-progress courses in the table (this all will default in for you) along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.

Is this calculated GPA guaranteed?
No. This is an estimate only.

What does the Graduation Calculator show?
You enter the GPA you will like to have at graduation.  The Graduation Calculator will show what GPA you will need to average over your remaining semesters to obtain your desired GPA at graduation.

What does the Advice Calculator show?
The advice calculator will show you how many credits must be earned at a certain GPA to achieve your desired GPA.

Printing (top)

Can I print my audit?
You can print your audit by clicking on the "Print" button at the top or you can print the Registration Checklist and/or save the audit in a PDF.

Can I print my plan?
Yes. There is a print button at the top of the planner. It is recommended to print the Note Mode version of the plan. Also, be sure to check "View" and then print. This will only print what is in your plan.

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