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Diplomas

Diploma Frames

EKU has a diploma frame program through our Alumni Office. Check out the available options through their webpage.

Degree Conferral Date

The Board of Regents of Eastern Kentucky University has degree conferral dates three times per year. These conferral dates represent confirmation that all degree and/or certificate requirements have been met. The formal conferral date is posted to the student's academic transcript and is the date printed on the diploma and/or university certificate. Below are the EKU degree/certificate conferral dates:

Fall - December 31

Winter - January 31

Spring - May 31

Summer - August 31

Diplomas and University Certificates

All graduates of the University will receive a diploma for each degree earned. Only one diploma per degree, per student will be provided. The current size for all associate, bachelors, masters, and specialist diplomas is 8.5 x 11 inches. Doctoral diplomas are 11 x 14 inches. Diplomas and University Certificates are produced by a contracted vendor and are mailed to students after confirmation of degree completion. The graduation confirmation process takes several weeks to complete. Therefore, students should expect to receive their diploma 4-6 weeks after their degree conferral date. Note the dates above.

Receiving Your Original Diploma After Graduation

Diplomas will be mailed to those who completed degree requirements 4-6 weeks after their degree conferral date. Note the dates above.

Withholding Diplomas and Graduating Transcripts

Students who have outstanding obligations to the university at the time of diploma production will have their diploma and complimentary transcript held.  Diplomas and official transcripts will be released only when all financial obligations to the University are resolved. Students must contact the Registrar's office or email graduation@eku.edu to initiate the diploma and transcript being mailed. The diploma and transcript are not mailed automatically when the hold is released.

Diploma Address

Diplomas are mailed to the address provided on the graduation application.  If the address changes before the diploma is mailed, the student must notify the Registrar's office or contact their college graduation expert to provide a new diploma mailing address.  Students may also email graduation@eku.edu from their student email account including their student ID number to update the diploma address.  The diploma address is separate from the permanent address and changing one does not update the other.  The Registrar's office is not responsible for diplomas lost or not returned due to an insufficient address or if the student has moved and not left a forwarding address.  If the diploma is not received by the student and does not return back to the Registrar's office in good condition, the student is responsible for ordering a duplicate copy of the diploma. Please check the diploma address you submitted on your graduation application in EKUDirect and update your Diploma Address before leaving the University. 

Diplomas are mailed using standard postal delivery.  Once the diploma is mailed by the diploma vendor, typical delivery time within the United States is 7-10 business days.  Diplomas mailed to international addresses do take 3-4 weeks longer to be received.

Diploma Name

Variations of a graduate’s official name may be printed on a diploma. Variations of a name must be requested when submitting a Graduation Application. Acceptable variations are listed below:

  • Middle names may be complete, initialed, or omitted, but must match the student record.  (e.g., John Quincy Adams, John Q. Adams, or John Adams).
  • Suffixes such as Sr., Jr., III, etc., may be used
  • Maternal surnames may be included in place of or in addition to a legal middle name (e.g., Jane Marie Smith, Jane Doe Smith, Jane Marie Doe Smith)
  • Hyphenated maiden-married last names may be used, provided the student's records have documentation to verify the names. A Name Change Form accompanied by a Certificate of Marriage will be required if a name change has not been processed since the marriage. In all cases, verification will be based on information that is in the student's record and not provided verbally.
  • Special accent marks may be requested and recognized linguistic marks will be placed on the diploma, if possible. 

The following variations are not acceptable:

  • No nicknames or names enclosed by parenthesis or quotation marks will be included as the diploma name
  • No prefix or suffix relating to a title or credential is allowed (e.g., Dr., DMD, Esq., Mrs., Mr., etc.).

Duplicate Diplomas

If you wish to order an additional copy of your diploma, you may do so for a $35.00 charge per associate, bachelors, masters, or specialist diploma ordered. Duplicates of doctoral diplomas can be ordered for a charge of $50.00. There is no charge for a diploma when it is first issued.  Duplicate diplomas bear the signatures of current University officials.  

Diplomas may be ordered through the Registrar’s Office. Completed the Request for Replacement or Duplicate Diploma Form, fill in the requested information. Please allow 3-6 weeks for processing and printing duplicate diplomas.

Students who have outstanding obligations to the university at the time of ordering their duplicate diploma will not be printed and refunded for the charge.

Apostille (Notarized Diploma)

 

Information about apostille diplomas is available on the apostille page. Please click on the link above to be directed to the apostille page.

If you have a question that is not answered on this page, we have provided a FAQ page for your convenience.

Graduation Home

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